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VAT Return Services

VAT Return Services help UK businesses submit accurate, timely VAT returns to HMRC, stay compliant with Making Tax Digital rules, and avoid penalties. Whether you’re a sole trader, limited company, or SME, professional VAT support ensures you meet your obligations without the stress.

Page Contents

What are VAT Return Services
What VAT Return Services Includes
Why VAT Return Services Matter
The Current Landscape (With Stats)
Who Needs VAT Return Services
Common Problems VAT Return Services Solve
How We Deliver VAT Return Services
Key Insights from Leading Sources

What VAT Return Services Includes

  • Calculating and submitting VAT returns
  • Ensuring compliance with Making Tax Digital (MTD)
  • Reviewing VAT codes, thresholds, and schemes
  • Reconciling VAT-related transactions
  • Preparing for and managing HMRC inspections
  • Managing VAT submissions through Xero, QuickBooks, Sage, or FreeAgent
  • Advising on VAT schemes (e.g. Flat Rate, Margin, Retail)
  • Supporting late return filings or corrections
     

Why VAT Return Services Matter

  • Managing VAT accurately and on time is a legal obligation. For small businesses and sole traders, professional VAT return services offer:
  • Reduced risk of HMRC penalties
  • Confidence that returns are submitted on time and correctly
  • Alignment with Making Tax Digital rules
  • Clear understanding of what VAT is owed or reclaimable
  • Time saved compared to doing it in-house
  • Greater visibility of VAT liability and cash flow
     

The Current Landscape (With Stats)

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Sources: HMRC Annual Report 2024, ONS Business Demography, ICAEW VAT Overview
 

Who Needs VAT Return Services

  • VAT-registered sole traders
  • Limited companies and LLPs
  • SMEs with quarterly VAT obligations
  • Businesses crossing the VAT threshold (£90,000+ turnover)
  • Retailers, consultants, and online sellers
  • Startups unsure how to manage VAT digitally
     

Common Problems VAT Return Services Solve

  • Late or missed VAT filings
  • Inaccurate VAT calculations due to coding errors
  • Confusion over which VAT scheme to use
  • Difficulty keeping up with MTD requirements
  • Reclaims not being processed properly
  • Lack of clarity on what’s deductible or reclaimable
     

How We Deliver VAT Return Services

  • At Allied Financial Group, we handle VAT returns with accuracy, clarity, and full compliance. Our approach includes:
  • Software-supported filings using Xero, QuickBooks, FreeAgent, and Sage
  • Regular monthly or quarterly checks to prepare accurate returns
  • All work aligned with Making Tax Digital
  • Support with complex areas like partial exemption or overseas VAT
  • Digital records stored securely and accessible to you
  • Clear communication of what’s owed, when, and why
     

Key Insights from Leading Sources

  • VAT is complex for many businesses: 71% of UK businesses agree VAT requirements are overly complex. Only about half feel confident explaining their obligations - reinforcing the value of expert support.
  • Compliance is time-consuming: Nearly half (46%) of UK businesses spend 10–40 hours a month on VAT-related admin. Outsourcing this work frees up time to focus on running the business.
  • Errors and late filings carry risks: 24% of businesses have faced HMRC audits due to mistakes or late submissions. 20% admit they’ve overpaid VAT. Professional support reduces this risk significantly.
  • Digital filing is now mandatory: Under Making Tax Digital rules, all VAT returns must be filed using compatible digital software. 71% of businesses have already invested in this shift.
  • VAT rules and thresholds evolve regularly: The VAT registration threshold rose to £90,000 in 2024, and new penalty systems were introduced in 2023. Staying current is essential - and part of our service.
     

Get Expert Help With Your VAT Returns

Let us manage your VAT obligations so you can focus on your business. Speak with us today about your next return or how we can improve your current process.

 

Last updated August 2025. Written and reviewed by Allied Financial Group’s in-house team of qualified accountants, tax specialists, and marketing consultants. All services comply with UK regulatory standards. This content is based on publicly available sources and internal industry knowledge.

What Our VAT Return Services Include

Fully compliant VAT services for businesses of all sizes. We handle your returns, keep you on track with deadlines, and ensure nothing gets missed.

Quarterly and monthly VAT return submissions
MTD-compliant VAT processing
Reconciliation of VAT control accounts
Flat Rate, Standard Rate, and Cash Accounting support
HMRC queries and VAT inspection support

Frequently Asked Questions

Yes, HMRC offers schemes to simplify VAT accounting:

  • Flat Rate Scheme: Businesses pay a fixed percentage of their gross turnover to HMRC, rather than calculating VAT on individual transactions. Businesses using this scheme generally cannot reclaim input VAT (with limited exceptions).
  • Cash Accounting Scheme: Allows businesses to account for VAT on sales when they receive payment, and on purchases when they make payment, improving cash flow.
  • Annual Accounting Scheme: Allows businesses to submit one VAT return per year instead of quarterly.

These schemes have specific eligibility criteria, and it's essential to assess if they are suitable for your business model.

Yes, in some cases. HMRC allows you to reclaim VAT on certain purchases made before you became VAT-registered:

  • Goods: You can reclaim VAT on goods purchased up to 4 years before registration, provided they are still in use by your business at the time you registered.
  • Services: You can reclaim VAT on services purchased up to 6 months before registration, as long as they directly relate to your business activities.

To make these claims, you must have valid VAT invoices and accurate records.

VAT rules for international trade can be complex:

  • Imports into the UK: Businesses importing goods must generally pay import VAT. However, Postponed VAT Accounting (PVA) allows businesses to defer this payment until their VAT return is filed, improving cash flow. 
  • Exports from the UK: Goods sold outside the UK are generally zero-rated for VAT. You must maintain proof of export for compliance.
  • Reverse Charge: For certain services purchased from overseas suppliers by UK VAT-registered businesses, the reverse charge mechanism applies, meaning the UK customer is responsible for accounting for both the input and output VAT on their VAT return.
  • Northern Ireland Protocol: Specific VAT rules apply to goods moved between Northern Ireland and the EU due to the Northern Ireland Protocol.

Understanding these rules is vital to ensure you're charging and reclaiming VAT correctly on cross-border transactions.

The UK primarily has three VAT rates:

  • Standard Rate (20%): Applies to the majority of goods and services.
  • Reduced Rate (5%): Applies to specific items like domestic energy, children's car seats, and certain residential property conversions.
  • Zero Rate (0%): Applies to essential goods such as most foods, children's clothing, books, and certain medical supplies. While the rate is 0%, these are still taxable supplies, meaning you can reclaim input VAT on related business costs.

Additionally, some goods and services are Exempt from VAT (e.g., insurance, healthcare, education), or are Outside the Scope of VAT (e.g., statutory fees, certain international transactions). You cannot reclaim VAT on expenses related to exempt supplies.

Errors on VAT returns and late submissions can lead to penalties. The UK introduced a new points-based penalty system in January 2023. You'll accrue penalty points for each late return, and once you reach a certain threshold, you'll incur a £200 penalty, with further penalties for continued non-compliance. Late VAT payments also incur interest charges. Minor errors (generally under £10,000) can often be corrected on your next VAT return, but larger errors require direct notification to HMRC. These are reasons why so many businesses make use of financial services like those offered by AFG to avoid any such penalities and exessive time spent on trying to mitigate or correct returns. 

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